TidyHQ is a popular Australian platform for community groups and clubs. It handles meeting minutes, task lists, events and membership, but if your club spends its time on trails rather than in committee rooms, the comparison shifts.
This guide compares Hivepass and TidyHQ across features, pricing, and what each platform is built to do.
TidyHQ is an Australian club and association management platform used by a wide range of community groups, hobby clubs, and organisations. Its strength is committee management: meeting agendas, minutes, tasks, financial tracking, and membership administration under one roof.
TidyHQ has a free Starter plan and a flat-fee Pro plan with unlimited contacts, plus a service fee on every payment. It is browser-based: members use a web app they can add to their home screen, and there is no native iOS or Android app for members comparable to the Hivepass experience.
TidyHQ is a generalist tool. It works well for community organisations that need committee workflow management alongside basic membership. It is not purpose-built for outdoor sports clubs or trail associations.
Hivepass is a membership management platform purpose-built for trail associations, mountain bike clubs, and bike parks. It is used by over 150 outdoor organisations across New Zealand, Australia, the US, Canada, and beyond.
Every Hivepass feature has been shaped by the real needs of outdoor clubs: digital membership cards, Trailforks map links, short-term day passes, digital waivers, and a native iOS and Android app your members will actually use, one that works offline on the trail.
Hivepass uses per-member pricing: your costs scale with your club, with no platform percentage fee on membership payments (donations carry a 1% + $0.50 fee).
Not sure yet? Read our full buyers guide or see how other clubs use Hivepass.
TidyHQ is built for community committees: meeting management, task delegation, general admin. Hivepass is built for active outdoor clubs: member mobile apps, digital trail access cards, day passes, and Trailforks map links. If your members ride bikes, not attend board meetings, that distinction matters.
Hivepass has a native iOS and Android member app, plus a web version. TidyHQ has a web app only.
Hivepass members carry a live digital card in the app. TidyHQ offers digital cards on its paid Pro plan.
Hivepass charges per member when they pay, with no monthly subscription. TidyHQ charges a flat monthly or yearly fee plus a service fee on every payment.
Feature information verified October 2026. Verify current features at tidyhq.com.
| Hivepass | TidyHQ | |
| Cloud based member database | ||
| Member mobile app (iOS & Android) | ||
| Web member app | ||
| Live digital membership card | ||
| Offline capable (app works without data) | ||
| Group & family memberships | ||
| Short-term day passes | ||
| Push notifications to members | ||
| Partner deals for members in app | ||
| QR code for direct app download |
| Hivepass | TidyHQ | |
| Automated email renewal reminders | ||
| Email campaign / newsletter tool | ||
| Event registration & ticketing | Coming soon | |
| Meeting, task & committee management | ||
| Donation / fundraising tools | ||
| In-app chat support for admins | ||
| Pay per member, no monthly subscription | ||
| Free plan available |
| Hivepass | TidyHQ | |
| Digital waivers | ||
| Trail management tools | ||
| Links trails to Trailforks maps | ||
| Downloadable trail signs & stickers | ||
| Purpose-built for MTB / trail organisations |
Hivepass uses per-member pricing, taken at the time of payment, with no monthly subscription and no platform percentage fee on membership payments (donations carry a 1% + $0.50 fee). TidyHQ has a free Starter plan and a flat-fee Pro plan with unlimited contacts, and charges a service fee on every payment on top of Stripe fees.
TidyHQ: TidyHQ is reasonably straightforward to set up for committees familiar with general productivity software. Its meeting and task management features are intuitive. Member-facing registration is browser-based.
Hivepass: Hivepass is designed for rapid onboarding by volunteer committees without technical experience. The platform is built around how outdoor clubs work, so configuration feels intuitive from day one. The Hivepass team provides hands-on chat support throughout setup, and there is no setup fee.
There is no setup fee for Hivepass. Your members download the app via a unique QR code that takes them directly to your club in the App Store or Google Play.
Independent reviews are one of the most reliable ways to evaluate software. Below are current ratings for both platforms.
4.9 / 5, verified reviews from trail associations and MTB clubs
TidyHQ is listed on Capterra with reviews primarily from Australian community groups, clubs, and associations. Review the ratings in context: most reviewers are not from outdoor sports organisations.
TidyHQ may be worth considering if:
For trail associations and MTB clubs, TidyHQ's lack of a native member app, push notifications, trail tools, and Trailforks map links are material gaps that will limit your member experience.
Purpose-built for trail associations and MTB clubs
Hivepass is trusted by over 150 trail associations and mountain bike clubs across New Zealand, Australia, the US, Canada, and beyond. This isn't a generic membership platform adapted for cycling; it has been built from the ground up around the specific needs of outdoor organisations.
That depth of experience matters. Hivepass understands trail access management, the difference between a day pass and an annual membership, how clubs use digital cards as trail access credentials, and the administrative reality of a committee-run volunteer organisation. Every feature in the platform has been shaped by feedback from real clubs just like yours.
When Hivepass is the right call
See how real trail associations and MTB clubs use Hivepass →
TidyHQ's Starter plan is free, but it charges a 3% + 20c service fee on every payment (on top of Stripe fees) and allows 100 emails a month. The Pro plan is a flat fee of US$69/month or US$690/year with a 1% + 20c service fee. Verify the current plan limits at TidyHQ's website.
TidyHQ does not have a native iOS or Android app for members. Members use a web app they can add to their home screen, and the Pro plan includes digital membership cards that can be added to Apple or Google Wallet. Hivepass provides a full iOS and Android app with live digital cards, offline capability, push notifications, and partner deals.
TidyHQ is designed for general community groups and committees. It lacks features specific to outdoor clubs: trail management, Trailforks map links, day passes, push notifications, and the native mobile member experience that MTB clubs require.
Yes. The Hivepass team can import your existing member data as an optional one-off add-on (US$100), and there is no setup fee.
TidyHQ charges a flat fee per organisation (Pro is US$69/month or US$690/year) plus a 1% + 20c service fee on every payment, on top of Stripe fees. Hivepass charges per member at the time of payment, with no monthly subscription, and includes a native member app, Trailforks map links, and outdoor-specific tools that TidyHQ does not. Verify current TidyHQ pricing at their website before deciding.
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