TidyHQ is a popular Australian platform for community groups and clubs. It handles meeting minutes, task lists, and basic membership — but if your club spends its time on trails rather than in committee rooms, the comparison shifts.
This guide compares Hivepass and TidyHQ across features, pricing, and what each platform is built to do.
TidyHQ is an Australian club and association management platform used by a wide range of community groups, hobby clubs, and organisations. Its strength is committee management — meeting agendas, minutes, tasks, financial tracking, and membership administration under one roof.
TidyHQ has a free plan for small organisations and paid plans that add member count-based pricing. It is browser-based with an admin mobile app, though there is no dedicated native app for end members comparable to the Hivepass experience.
TidyHQ is a generalist tool. It works well for community organisations that need committee workflow management alongside basic membership. It is not purpose-built for outdoor sports clubs or trail associations.
Hivepass is a membership management platform purpose-built for trail associations, mountain bike clubs, and bike parks. It is used by over 200 outdoor organisations across New Zealand, Australia, and beyond.
Every Hivepass feature has been shaped by the real needs of outdoor clubs: digital membership cards, Trailforks integration, short-term day passes, digital waivers, and a native iOS and Android app your members will actually use — one that works offline on the trail.
Hivepass uses per-member pricing — your costs scale with your club, with no extra platform fees on top of Stripe.
Not sure yet? Read our full buyers guide or see how other clubs use Hivepass.
TidyHQ is built for community committees — meeting management, task delegation, general admin. Hivepass is built for active outdoor clubs — member mobile apps, digital trail access cards, day passes, and Trailforks integration. If your members ride bikes, not attend board meetings, that distinction matters.
Hivepass has a native iOS and Android member app. TidyHQ does not.
Hivepass members carry a live digital card. TidyHQ has no equivalent.
Hivepass per-member pricing is transparent and predictable. TidyHQ also charges per-member, but without the outdoor-specific feature set.
Feature information verified March 2026 — verify current features at tidyhq.com.
| Hivepass | TidyHQ | |
| Cloud based member database | ||
| Member mobile app (iOS & Android) | ||
| Live digital membership card | ||
| Offline capable (app works without data) | ||
| Group & family memberships | ||
| Short-term day passes | ||
| Push notifications to members | ||
| Partner deals for members in app | ||
| QR code for direct app download |
| Hivepass | TidyHQ | |
| Automated email renewal reminders | ||
| Email campaign / newsletter tool | ||
| Event & meeting management | ||
| Task & committee management | ||
| Financial management / invoicing | ||
| Donation / fundraising tools | ||
| In-app chat support for admins | ||
| Predictable pricing, no plan tiers | ||
| Free plan available |
| Hivepass | TidyHQ | |
| Digital waivers | ||
| Trail management tools | ||
| Trailforks integration | ||
| Downloadable trail signs & stickers | ||
| Purpose-built for MTB / trail organisations |
Hivepass uses per-member pricing — transparent and predictable, with no extra platform fees on top of Stripe. TidyHQ offers a free plan for very small organisations and paid plans with per-member pricing that increases as your membership grows. Verify current TidyHQ pricing at tidyhq.com/pricing.
TidyHQ has a free plan for very small organisations. Paid plans add per-member pricing that grows alongside your membership. For larger clubs this can become a significant ongoing cost. Verify current TidyHQ pricing on their website.
TidyHQ: TidyHQ is reasonably straightforward to set up for committees familiar with general productivity software. Its meeting and task management features are intuitive. Member-facing registration is browser-based.
Hivepass: Hivepass is designed for rapid onboarding by volunteer committees without technical experience. The platform is built around how outdoor clubs work, so configuration feels intuitive from day one. The Hivepass team provides hands-on chat support throughout setup, and there is no setup fee.
There is no setup fee for Hivepass. Your members download the app via a unique QR code that takes them directly to your club in the App Store or Google Play.
Independent reviews are one of the most reliable ways to evaluate software. Below are current ratings for both platforms.
4.9 / 5 — verified reviews from trail associations and MTB clubs
TidyHQ is listed on Capterra with reviews primarily from Australian community groups, clubs, and associations. Review the ratings in context — most reviewers are not from outdoor sports organisations.
TidyHQ may be worth considering if:
For trail associations and MTB clubs, TidyHQ's lack of a native member app, digital membership cards, trail tools, and Trailforks integration are material gaps that will limit your member experience.
Purpose-built for trail associations and MTB clubs
Hivepass is trusted by over 200 trail associations and mountain bike clubs across New Zealand, Australia, and beyond. This isn't a generic membership platform adapted for cycling — it has been built from the ground up around the specific needs of outdoor organisations.
That depth of experience matters. Hivepass understands trail access management, the difference between a day pass and an annual membership, how clubs use digital cards as trail access credentials, and the administrative reality of a committee-run volunteer organisation. Every feature in the platform has been shaped by feedback from real clubs just like yours.
When Hivepass is the right call
See how real trail associations and MTB clubs use Hivepass →
TidyHQ offers a free plan for very small organisations with limited features. Paid plans introduce per-member fees that increase as your membership grows. Verify the current free plan limits at TidyHQ's website.
TidyHQ has an admin app but does not provide a dedicated native mobile app for end members with features like digital membership cards. Hivepass provides a full iOS and Android app with live digital cards, offline capability, push notifications, and partner deals.
TidyHQ is designed for general community groups and committees. It lacks features specific to outdoor clubs — digital membership cards, Trailforks integration, trail management, day passes, and the mobile-first member experience that MTB clubs require.
Yes. The Hivepass team assists with member data migration during onboarding. Most clubs are live and accepting membership payments within a few days of signing up.
Both platforms use per-member pricing that scales as your club grows. The difference is what you get: Hivepass includes a native member app, digital membership cards, Trailforks integration, and outdoor-specific tools — TidyHQ does not. Verify current TidyHQ pricing at their website before deciding.
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